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We expect to receive a wide range of video submissions from students, staff, and supporters to each School’s Flipgrid page. Although we anticipate that the vast majority of these will be celebratory messages of support, every video will be moderated by a member of staff, in order to ensure the Flipgrid pages are a safe and welcoming environment to celebrate the achievements of finalists.

To aid this moderation, we have provided a set of common-sense guidelines below that all videos must meet in order to be approved. We ask that all users adhere to these guidelines and if you have any queries please do get in touch with us at events@reading.ac.uk.

These guidelines are designed to be used in conjunction with Flipgrid’s code of conduct (section 3.3 of their terms and conditions) and the Regulations for Student Conduct (Appendix A of the Student Disciplinary Procedure).

1. No profanity

It is likely that student supporters from all age groups will view the Flipgrid pages and watch the video submissions, including young children. To maintain a celebratory, inclusive and supportive atmosphere for all users, we ask that videos do not contain any profanity.

2. Child safety

Flipgrid commits us to obtaining parental consent for any minors under the age of 13 wanting to submit content. Under 13’s who contribute to supporter messages must do so under the supervision of a parent/guardian. Students will be made aware of this. Videos should not be approved if they contain content from under 13’s without a parent/guardian.

3. No hateful content

In line with University of Reading policies on harassment, equality and diversity, we will not approve content that contains or incites hatred against individuals or groups based on sex, sexual orientation, gender identification, marital status, race, colour, ethnic origin, age, religion or belief, disability or any other difference.

4. No nudity or sexually explicit content

Videos containing nudity or sexually explicit content will not be approved.

5. No violent or graphic content

We will not approve videos that contain violent or gory content that is intended to be shocking, sensational, or gratuitous. 6. No harmful or dangerous content

Videos that contain content encouraging others to do things that might cause them or others to be harmed in any way will not be approved. Users are asked to drink responsibly. Any content submitted involving alcohol that crosses the line into harmful or dangerous content, for both the original poster and other users, will not be approved.

The Counter-Terrorism and Security Act 2015 places an obligation on the University to “in the exercise of its functions, have due regard to the need to prevent people from being drawn into terrorism”. This is known as the Prevent duty. Approval of Flipgrid videos should comply with the University’s Prevent Policy Statement.

7. No content including personal harassment or cyberbullying

Any content that is considered to have crossed the line into a personal malicious attack against an individual will not be approved.

8. No threats

Video submissions containing content that threatens predatory behaviours, stalking, harassment, intimidation, invading privacy, revealing other people's personal information, and inciting others to commit violent acts will not be approved.

9. No spam or scams

Videos that are obviously spam, i.e. irrelevant, unwanted, or repetitive content or a scam, i.e. an attempt to mislead or deceive users, will not be approved.

10. Privacy

If we are notified that someone has posted the personal information of someone else or uploaded a video without their consent, we will ensure this content is removed from the relevant grid.

It should be noted that all those who will be uploading or including personal data in Flipgrid will be made aware that their information is subject to the terms and privacy policy of Flipgrid and any content they submit will be able to be viewed by other staff, students and supporters who have the relevant code and password for that grid.

All possible privacy settings, private modes, and passwords within Flipgrid are being used.

We will be deleting all grids and their content at the end of the 3-week window in order to be compliant with EU data laws. We will action any requests from users to remove a video submission prior to this 3-week deadline. Users can also delete their own account or content through my.flipgrid.com.

11. Copyright

Any videos that do not respect copyright through use of content that belongs to others, e.g. music tracks, snippets of copyrighted programs or videos made by others, may not be approved.

12. Impersonation

Videos submitted to impersonate other individuals will not be approved.

13. Other

We reserve the right to refuse to approve any submitted content that falls outside of the above guidelines and does not meet the standards for appropriate content based on a common-sense approach. Our overall aim is to create a supportive, celebratory, and inclusive atmosphere to mark the achievements of the class of 2020. Any content that does not comply with this, or with Flipgrid’s code of conduct, may not be approved based on the discretion of the moderators.